POST BOARD ACTION AGENDA

 

Meeting of the Cook County Board of Commissioners

County Board Room, County Building

Tuesday, February 3, 2004, 10:00 A.M.

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JOURNAL OF PROCEEDINGS

 

ITEM #1

 

 

JOURNAL

(December 2, 2003)

 

DAVID ORR, Cook County Clerk presented in printed form a record of the Journal of the Proceedings of the meeting held on Tuesday, December 2, 2003.

 

I am hereby requesting the opportunity to discuss this matter with the Administration Committee of the Board of Commissioners.

 

GRANT AWARD ADDENDUM

 

ITEM #2

 

 

The following item was previously approved by poll on January 27, 2004:

 

Transmitting a Communication, dated January 23, 2004 from

 

DOROTHY BROWN, Clerk of the Circuit Court

 

requesting authorization to accept a supplemental grant award in the amount of $400,000.00 and an extension from February 1, 2004 through September 30, 2004 from the Illinois Criminal Justice Information Authority (ICJIA) for the development of criminal data exchange points standards and specifically pilot the implementation of these standards between two Cook County justice agencies.  The goals will be to improve the ease of sharing critical criminal information between justice agencies and to assist in the development of statewide-integrated justice standards.

 

Permission to award this grant was given by the Cook County Board of Commissioners on June 3, 2003.

 

Estimated Fiscal Impact:  None.  Supplemental Grant Award:  $400,000.00.  Funding period extension:  February 1, 2004 through September 30, 2004.

 

In accordance with Rule 4-2(c), the vote on the poll taken January 15, 2004 of the Board of Commissioners is as follows:  15 yeas; 0 Nays; (Commissioner Collins and Commissioner Goslin were absent).

 

PROPOSED AGREEMENT

 

ITEM #3

 

 

Transmitting a Communication, dated January 9, 2004 from

 

RUTH M. ROTHSTEIN, Chief, Bureau of Health Services

 

requesting authorization to enter into an agreement with the Marjorie Kovler Center for the Treatment of Survivors of Torture, an agency of Travelers and Immigrants Aid’s Heartland Alliance for Human Needs and Human Rights, a not-for-profit corporation in Chicago, Illinois.

 

Under this agreement, the Division of General Medicine of Stroger Hospital of Cook County will assign a physician to the Marjorie Kovler Center for a maximum of two days per month to conduct forensic evaluations of torture survivors.  The Marjorie Kovler Center will provide the infrastructure required for the Bureau to bill third party payers for services provided.

 

Estimated Fiscal Impact:  None.  Indirect Cost: $11,075.00.  Contract period:  February 1, 2004 through January 31, 2005.  (890-260 Account).  Requisition No. 48900409.

INTERGOVERNMENTAL AGREEMENT

 

ITEM #4

 

 

Transmitting a Communication, dated January 13, 2004 from

 

STEPHEN A. MARTIN, JR., Ph.D., M.P.H., Chief Operating Officer, Department of Public Health

 

requesting authorization to enter into an Intergovernmental Agreement between the Department of Public Health and the Village of Riverside.

 

This agreement permits the Department of Public Health to conduct food sanitation inspections in food service establishments and retail food stores in the Village, thereby protecting the public health by assuring compliance with all applicable federal, state and local regulations.

 

Estimated Fiscal Impact:  None.  Fee-for-service reimbursement:  $60.00/inspection estimated to total $3,120.00/year.  Contract period:  March 1, 2004 through November 30, 2004.

 

PERMISSION TO ADVERTISE

 

ITEM #5

 

 

Transmitting a Communication from

 

DAVID ORR, County Clerk

by

BRANDON NEESE, Deputy County Clerk

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of document security paper.

 

One time purchase.  (533-240 Account).  Requisition No. 45330004.

 

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ITEM #6

 

 

Transmitting a Communication from

 

DOROTHY BROWN, Clerk of the Circuit Court

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of twenty-seven (27) currency counter machines.

 

One time purchase.  (717/335-530 Account).  Requisition No. 43350021.

 

Sufficient funds have been appropriated to cover this request.

 

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PERMISSION TO ADVERTISE continued

 

ITEM #7

 

 

Transmitting a Communication from

 

MICHAEL F. SHEAHAN, Sheriff of Cook County

by

CALLIE BAIRD, Executive Director, Department of Corrections

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of foam and plastic food trays.

 

One time purchase.  (239-330 Account).  Requisition No. 42390036.

 

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ITEM #8

 

 

Transmitting a Communication from

 

MICHAEL F. SHEAHAN, Sheriff of Cook County

by

CALLIE BAIRD, Executive Director, Department of Corrections

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of bar soap for inmate use.

 

Contract period:  June 1, 2004 through May 31, 2005.  (239-330 Account).  Requisition No. 42390018.

 

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ITEM #9

 

 

Transmitting a Communication from

 

JOHN T. JOINER, Director, Department of Facilities Management

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of grease trap pumping and water jetting of sewer lines throughout county facilities.

 

Contract period:  March 7, 2004 through March 6, 2005.  (200-450 Account).  Requisition No. 42000045.

 

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ITEM #10

 

 

Transmitting a Communication from

 

JOHN T. JOINER, Director, Department of Facilities Management

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of paint supplies.

 

Contract period:  March 1, 2004 through February 28, 2005.  (200-333 Account).  Requisition No. 42000041.

 

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PERMISSION TO ADVERTISE continued

 

ITEM #11

 

 

Transmitting a Communication from

 

JOHN T. JOINER, Director, Department of Facilities Management

 

requesting authorization for the Purchasing Agent to advertise for bids for repair of overhead doors.

 

Contract period:  April 3, 2004 through April 2, 2005.  (200-450 Account).  Requisition No. 42000042.

 

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ITEM #12

 

 

Transmitting a Communication from

 

TIMOTHY C. EVANS, Chief Judge, Circuit Court of Cook County

 

requesting authorization for the Purchasing Agent to advertise for bids for specialized interpreter services for the Circuit Court of Cook County.  This contract will provide court interpreter services for many foreign languages necessary to supplement the services provided by the court’s Office of Interpreter Services.

 

Contract period:  June 17, 2004 through June 16, 2005.  (300-289 Account).  Requisition No. 43000008.

 

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ITEM #13

 

 

Transmitting a Communication from

 

CHRISTOPHER J. MORRIS, Executive Director, Office of the Medical Examiner

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of clinical chemistry, microbiology and virology testing of post mortem samples.

 

Contract period:  April 5, 2004 through April 4, 2005.  (259-278 Account).  Requisition No. 42590019.

 

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ITEM #14

 

 

Transmitting a Communication from

 

MICHAEL F. SHEAHAN, Sheriff of Cook County

by

TIMOTHY G. BRENNAN, Director of Vehicle Services

 

requesting authorization for the Purchasing Agent to advertise for bids for auto body repair for Zones 1-4.

 

Contract period:  April 10, 2004 through April 9, 2006.  (211-444 Account).  Requisition Nos. 42110522, 452110523, 452110524 and 42110525.

 

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PERMISSION TO ADVERTISE continued

 

ITEM #15

 

 

Transmitting a Communication from

 

DANIEL R. DEGNAN, Chief Financial Officer, Treasurer’s Office

 

requesting authorization for the Purchasing Agent to advertise for bids for the lease of two (2) vans that will be used to support the operational needs of the satellite and downtown offices.

 

Contract period:  May 6, 2004 through May 5, 2005.  (060-634 Account).  Requisition No. 40600008.

 

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ITEM #16

 

 

Transmitting a Communication from

 

RUTH M. ROTHSTEIN, Chief, Bureau of Health Services

 

requesting authorization for the Purchasing Agent to advertise for bids for laundry and linen services for Cermak Health Services of Cook County, Provident Hospital of Cook County and Stroger Hospital of Cook County.

 

Contract period:  November 1, 2004 through October 31, 2008.  (240-222, 891-222 and 897-222 Accounts).  Requisition No. 42400148, 48910287 and 48970176.

 

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ITEM #17

 

 

Transmitting a Communication from

 

JOHNNY C. BROWN, Chief Operating Officer, Stroger Hospital of Cook County

 

requesting authorization for the Purchasing Agent to advertise for bids for the purchase of frozen foods for the Department of Nutrition and Food Services.

 

Contract period:  July 1, 2004 through June 30, 2005.  (897-310 Account).  Requisition No. 48970391.

 

CONTRACTS

 

ITEM #18

 

 

Transmitting a Communication from

 

THADDEUS MAKAREWICZ, Secretary of the Board, Board of Review

 

requesting authorization for the Purchasing Agent to enter into a contract with Karla Doolen, Norridge, Illinois, to supervise, work files and instruct the employees at the Board of Review in how to analyze Class 3 and Class 5 commercial and industrial properties.

 

Reason:

Karla Doolen was supervisor in this area and has over 20 years experience in the assessment process.  This year the Board of Review is expecting the largest amount of filings in its history and needs experienced personnel.

 

Estimated Fiscal Impact:  $35,000.00.  Contract period:  December 1, 2003 through November 30, 2004.  (050-260 Account).  Requisition No. 40500005.

 

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CONTRACTS continued

 

ITEM #19

 

 

Transmitting a Communication from

 

THADDEUS MAKAREWICZ, Secretary of the Board, Board of Review

 

requesting authorization for the Purchasing Agent to enter into a contract with Catherine M. McCann, Chicago, Illinois, for professional services.

 

Reason:

Catherine M. McCann has acquired the administrative skills over the years to run the office in a highly efficient manner. This year the Board of Review is expecting the largest amount of filings in its history and needs experienced personnel.

 

Estimated Fiscal Impact:  $35,000.00.  Contract period:  December 1, 2003 through November 30, 2004.  (050-260 Account).  Requisition No. 40500006.

 

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ITEM #20

 

 

Transmitting a Communication from

 

MARK KILGALLON, Chief, Bureau of Human Resources

and

EDWARD WODNICKI, Executive Director, Sheriff’s Merit Board

 

requesting authorization for the Purchasing Agent to enter into a contract with H M (Helene Maignon) Services, Chicago, Illinois, to provide drug and alcohol consultation and to provide required oversight and supervision of drug and alcohol testing policies and procedures.  This is a joint request between the Cook County Bureau of Human Resources and the Sheriff’s Merit Board.

 

Reason:

This company has a thorough knowledge of Cook County’s drug and alcohol testing procedures.

 

Estimated Fiscal Impact:  $40,000.00 [$20,000.00 - (032-289 Account); and $20,000.00 – (249-260 Account)].  Contract period:  February 7, 2004 through February 6, 2005.  Requisition Nos. 40320006 and 42490002.

 

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ITEM #21

 

 

Transmitting a Communication from

 

TIMOTHY C. EVANS, Chief Judge, Circuit Court of Cook County

 

requesting authorization for the Purchasing Agent to enter into a contract with Lansa, Inc., Downers Grove, Illinois, for license fees and technical support of computer software for the Office of the Chief Judge.  The software products, including application programming and data base development tools on the AS400 system were originally installed in 1996 with subsequent upgrades in 1998.

 

Reason:

Lansa, Inc. is the proprietary vendor of this software and therefore the only resource for licensing and technical support.

 

Estimated Fiscal Impact:  $37,100.00.  Contract period:  May 1, 2004 through April 30, 2005.  (310-630 Account).  Requisition No. 43100005.

 

The Chief Information Officer has reviewed this item and concurs with this recommendation.

CONTRACTS continued

 

ITEM #22

 

 

Transmitting a Communication from

 

JOHN H. STROGER, JR., President, Cook County Board of Commissioners

 

Re:       Prescription Drug Benefits – Caremark, Inc.

 

requesting authorization for the Purchasing Agent to enter into contract negotiations with Caremark, Inc.  The purpose is to provide eligible Cook County Employees and their dependents currently covered under HMO Illinois and Blue Choice POS, for medical insurance, with prescription drug benefits for retail network and mail order benefits.  (See related Item #26).

 

Reason:

The County of Cook, together with the City of Chicago, Board of Education of the City of Chicago, City Colleges of Chicago, Chicago Transit Authority, Chicago Housing Authority, Chicago Park District (collectively, “Agencies”) prepared a Request for Proposal for said benefits.  The members of each “Agencies” Prescription Drug Evaluation Committee reviewed the initial and supplemental responses received.  As a result, the following short-listed firms, in alphabetical order, were selected based upon the quality of services, the competitiveness of preliminary pricing, and network of participating pharmacies:   Caremark, Inc. Express Scripts, Inc. Medco Health Solutions, Inc. Walgreens Health Initiatives, Inc.

 

The contract will be effective May 1, 2004 and will continue through November 30, 2007 and coincide with future collective bargaining agreements. 

 

Estimated Annual Fiscal Impact:

 

FY2004 (7 months)                                $15,400,000.00

FY2005                                                $30,233,619.00

FY2006                                                $34,768,662.00

FY2007                                                $39,983,961.00

 

To be charged to the following accounts 490-176, 499-176 and 899-176 depending on actual utilization and negotiated fees incurred on a monthly basis.  Sufficient funds have been appropriated for this request.

 

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ITEM #23

 

 

Transmitting a Communication from

 

DENNIS MANZKE, Chief of the Administrative Services Bureau, State’s Attorney’s Office

 

requesting authorization for the Purchasing Agent to enter into a contract with Treatment Alternatives for Safer Communities (TASC), Inc., Chicago, Illinois, for the State’s Attorney’s Drug Abuse Program, a drug diversion and education program for non-violent adult drug offenders with limited criminal backgrounds.

 

Reason:

TASC has been involved in the State’s Attorney’s Drug Abuse Program since 1995.  As the designated state agency for court treatment programs as condition of probation, TASC is uniquely qualified to act as an intermediary between the court system and the treatment community.  By contracting with TASC to administer this program, there is a consistency between the State’s Attorney Office’s intervention program and the various court mandated programs available throughout the system.  Given TASC’s long history with this program, renewal of this contract will ensure continuity of service to participants.  TASC has consistently met or exceeded all performance goals under previous contracts for this program.

 

Estimated Fiscal Impact:  $1,000,000.00.  Contract period:  December 1, 2003 through November 30, 2004.  (250-260 Account).  Requisition No. 42500003.

 

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CONTRACTS continued

 

ITEM #24

 

 

Transmitting a Communication from

 

DANIEL R. DEGNAN, Chief Financial Officer, Treasurer’s Office

 

requesting authorization for the Purchasing Agent to enter into a contract with Deloitte and Touche, Chicago, Illinois, to provide a comprehensive financial audit of the “A”, “B”, and “D” funds for fiscal year 2003.

 

Reason:

Based on hourly wage, total audit price, MBE/WBE participation and familiarity with the internal records and systems of the Treasurer’s Office, Deloitte and Touche was selected.  Deloitte and Touche conducted the Fiscal Year 1999, 2000, 2001 and 2002 audits.

 

Estimated Fiscal Impact:  $137,500.00.  Contract period:  March 1, 2004 through November 30, 2004.  (060-265 Account).  Requisition No. 40600010.

 

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ITEM #25

 

 

Transmitting a Communication from

 

RUTH M. ROTHSTEIN, Chief, Bureau of Health Services

 

requesting authorization for the Purchasing Agent to enter into a contract with Geetha Cattamanchi, M.D., Palos Heights, Illinois, for physician services for newborn patients at Roseland Community Hospital Association as part of the Bureau’s arrangements to provide these services.

 

Reason:

The Bureau of Health Services will receive revenue from the services provided under this contract.

 

Estimated Fiscal Impact:  $150,000.00.  Projected Revenue:  $275,000.00. Contract period:  February 1, 2004 through January 31, 2005.  (890-260 Account).  Requisition No. 48900408.

 

CONTRACT ADDENDA

 

ITEM #26

 

 

Transmitting a Communication from

 

JOHN L. HIBBETT, Director, Department of Risk Management

 

requesting authorization for the Purchasing Agent to extend for one (1) two (2) months, Contract No. 03-43-869 with Walgreens Health Initiatives, Inc., Deerfield, Illinois, for professional services with prescription drugs.  (See related Item #22).

 

Reason:

This extension is requested due to time needed to finalize the authorization process for each of the “Agencies” participating in the program.  Further, the Department of Risk Management will need the additional time to finalize the implementation and contract with the proposed vendor.

 

Estimated Fiscal Impact:  None.  Contract extension:  April 1, 2004 through April 30 May 31, 2004.

 

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CONTRACT ADDENDA continued

 

ITEM #27

 

 

Transmitting a Communication from

 

JOHNNY C. BROWN, Chief Operating Officer, Stroger Hospital of Cook County

 

requesting authorization for the Purchasing Agent to increase by $11,700.00 and extend for three (3) months, Contract No. 02-42-535 with Becton Dickinson Diagnostic Systems, Sparks, Maryland, for the purchase of the Bectec Mycobacterial System and accessories for the Department of Pathology, Division of Microbiology.

 

Board approved amount 11-06-01:	$ 66,950.00
Increase requested:	11,700.00
Adjusted amount:	$ 78,650.00

 

Reason:

This increase and extension will allow sufficient time for the award, execution and implementation of the contract which was deferred at the December 16, 2003 Board meeting.

 

Estimated Fiscal Impact:  $11,700.00.  Contract extension:  March 1, 2004 through May 31, 2004.  (897-365 Account).

 

CONTRACT RENEWAL

 

ITEM #28

 

 

Transmitting a Communication from

 

MICHAEL F. SHEAHAN, Sheriff of Cook County

by

MARJORIE H. O’DEA, Chief of Police, Sheriff’s Police Department

 

requesting authorization for the Purchasing Agent to renew Contract No. 00-45-332 with the Illinois Criminal Justice Information Authority (ICJIA), Automated Law Enforcement Radio Terminal System (ALERTS) Division, Chicago, Illinois, for payment of user fees to provide access into ALERTS that is utilized by the Police Department’s mobile data terminals installed in the vehicle fleet.

 

Reason:

ALERTS is the sole property of the Illinois Criminal Justice Information Authority therefore no other company can provide these services.  The Sheriff’s Police Department has been granted special pricing by the ICJIA for the use of ALERTS.

 

Estimated Fiscal Impact:  $73,440.00.  Contract period:  January 1, 2004 through December 31, 2004.  (231-630 Account).  Requisition No. 42310002.

 

The Chief Information Officer has reviewed this item and concurs with this recommendation.

 

APPROVAL OF PAYMENT

 

ITEM #29

 

 

Transmitting a Communication, dated January 15, 2004 from

 

DANIEL R. DEGNAN, Chief Financial Officer, Treasurer’s Office

 

requesting approval of payment in the amount of $225,886.32 to LaSalle Bank, N.A., Chicago, Illinois, for lockbox services relative to the collection of real estate taxes via mail and 126 branches throughout Cook County for the period of September through November 2003.

 

Estimated Fiscal Impact:  $225,886.32.

REAL ESTATE MATTERS

 

ITEM #30

 

 

Transmitting a Communication, dated January 15, 2004 from

 

JOHN W. DAVIS, Director, Real Estate Management Division

 

requesting approval of the fourth amendment to lease by and between ZIRP-Burnham, LLC as (“Landlord”), the County of Cook, as (“Tenant”).  The using agency is the Clerk of the Circuit Court Child Support Division, located at 28 North Clark Street, 2nd floor, Chicago, Illinois, 60602.  The Clerk of the Circuit Court Child Support Division will continue to utilize the space for offices.  Funding for this program is provided by the State of Illinois.  Details are:

 

Landlord:	ZIRP-Burnham, LLC
Tenant:	County of Cook
Using Agency:	Clerk of the Circuit Court Child Support Division
Landlord:	Burnham Center 28 North Clark Street, 2nd floor, Chicago, Illinois
Term:	07/01/04 to 06/30/09
Termination option:	12 months written notice to landlord
Space Occupied:	30,748 square feet office space 6,268 square feet storage space

 

RENT	MONTHLY	ANNUAL
07/01/04 – 06/30/05	$58,305.42	$699,665.04
07/01/05 – 06/30/06	$58,946.00	$707,352.00
07/01/06 – 06/30/07	$59,586.58	$715,038.96
07/0107 – 06/30/08	$60,227.17	$722,726.04
07/01/08 – 06/30/09	$60,867.75	$730,413.00

 

Office space cost per square foot:       $22.50 through $23.50

Storage space cost per square foot:     $1.25

 

Approval recommended.

 

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ITEM #31

 

 

Transmitting a Communication, dated January 1, 2004 from

 

JOHN W. DAVIS, Director, Real Estate Management Division

 

requesting approval of the fourth amendment to lease by and between ZIRP-Burnham, LLC as (“Landlord”), the County of Cook, as (“Tenant”).  The using agency is the State’s Attorney Child Support Division, located at 28 North Clark Street, 3rd floor, Chicago, Illinois, 60602.  State’s Attorney Child Support Division will continue to utilize the space for offices.  Funding for this program is provided by the State of Illinois.  Details are:

 

Landlord:	ZIRP-Burnham, LLC
Tenant:	County of Cook
Using Agency:	State’s Attorney Child Support Division
Landlord:	Burnham Center 28 North Clark Street, 3rd floor, Chicago, Illinois
Term:	07/01/04 to 06/30/09
Termination option:	12 months written notice to landlord
Space Occupied:	33,972 square feet office space 6,016 square feet storage space

 

REAL ESTATE MATTERS continued

 

ITEM #31 cont’d

 

RENT	MONTHLY	ANNUAL
07/01/04 – 06/30/05	$64,324.17	$771,890.04
07/01/05 – 06/30/06	$65,031.92	$780,383.04
07/01/06 – 06/30/07	$65,739.67	$788,876.04
07/01/07 – 06/30/08	$66,447.42	$797,369.04
07/01/08 – 06/30/09	$67,155.17	$805,862.04

 

Office space cost per square foot:       $22.50 through $23.50

Storage space cost per square foot:     $1.25

 

Approval recommended.

 

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