ORDINANCE
Sponsored by
THE HONORABLE ROBERTO MALDONADO, JOSEPH MARIO MORENO AND
PRESIDENT JOHN H. STROGER, JR., COUNTY COMMISSIONERS
Co-Sponsored by
THE HONORABLE DEBORAH SIMS, MIKE QUIGLEY, ANTHONY J. PERAICA,
FORREST CLAYPOOL, PETER N. SILVESTRI, BOBBIE L. STEELE,
LARRY SUFFREDIN, EARLEAN COLLINS, JOHN P. DALEY AND
JOAN PATRICIA MURPHY, COUNTY COMMISSIONERS
WHEREAS, the County of Cook is a home rule unit of government pursuant to the 1970 Illinois Constitution; and
WHEREAS, pursuant to its home rule power, the Board of Commissioners of Cook County may exercise any power and perform any function relating to its government and affairs including protecting the public health, welfare and safety of its citizens; and
WHEREAS, there are many Latino immigrants residing in Cook County who do not possess a form of identification issued by a federal or state government agency; and
WHEREAS, the City of Chicago, the County of Cook, and many other public and private entities, currently recognize an identification card issued by the Mexican Consulate, known as a Matricula Consular, as a legal form of identification; and
WHEREAS, the Mexican Consulate requires sufficient confirmation of a person’s identity before issuing a Matricula Consular card and the card contains several security features designed to prevent falsification; and
WHEREAS, Cook County should also recognize the Matricula Consular cards of other Latin American consulates who create an identification system that meets the high standards of security established by the Mexican Consulate; and
WHEREAS, the acceptance of Matricula Consular cards as valid forms of identification increases our sense of security and our ability to protect the public health and safety of all of the residents of Cook County.
NOW, THEREFORE, BE IT ORDAINED, BY THE BOARD OF COMMISSIONERS OF COOK COUNTY:
Section 1. The Matricula Consular Ordinance, (02-O-28), amending Chapter 5, Departments and Agencies, General Provisions, of the Ordinances & Resolutions of Cook County is hereby amended by inserting the language underscored as follows:
CHAPTER 5-4 IDENTIFICATION CARDS
(a) Recognition of Matricula Consular as valid identification. When requiring members of the public to provide identification, each County department shall accept as valid identification of the person a “Matricula Consular” identification card issued by the Mexican Consulate.
(b) Recognition of other Matricula Consular as valid identification. When requiring members of the public to provide identification, each County department shall accept as valid identification of the person a “Matricula Consular” identification card issued by any other Latin American country that is represented by a consulate office in Cook County, to its citizens or nationals if the issuing country’s consulate has certified to the County that the identification card meets the following security requirements:
(i) The issuing country authorizes the use of the card as an alternative to a passport for re-entry into the issuing country; and
(ii) the card holder was required to provide proof of identity, nationality, and address in order to obtain the card; and
(iii) the card has a photograph of the person, and the person’s date of birth and the person’s current local address; and
(iv) the card has physical security features reasonably designed to protect against fraud and counterfeit reproduction, including the use of bonded paper, lamination, a hologram, an embedded signature of the issuing officer, and serialization.
(c) The Chief Administrative Officer (“Officer”) shall develop procedures and compile and make available to the Board of Commissioners and County departments a list of the identification cards and the issuing countries that have certified to the Officer that their identification card have been determined to meets the requirements of this section.
(d) The requirements of this section do not apply under circumstances where (1) a federal or state statute, administrative regulation or directive, or court decision requires the County to obtain different identification, (2) a federal or state statute or administrative regulation or directive preempts local regulation of identification requirements, or (3) the County would be unable to comply with a condition imposed by a funding source, which would cause the County to lose funds from that source.
(e) Nothing in this section is intended to prohibit the County department from (1) asking for additional information from individuals in order to verify a current address or other facts that would enable the department to fulfill its responsibilities, except that this section does not permit the department to require additional information solely because the Matricula Consular is the form of identification presented, (2) using fingerprints for identification purposes under circumstances where the department also requires fingerprints from persons who have a driver’s license or State identification card.
Section 2. This ordinance shall take effect immediately upon approval.
Approved and adopted this 7th day of October 2003.
ORDINANCE
Sponsored by
THE HONORABLE JOAN PATRICIA MURPHY AND MIKE QUIGLEY
COUNTY COMMISSIONERS
GENEALOGICAL VITAL RECORDS FEES FOR THE COUNTY CLERK
WHEREAS, the Cook County Clerk maintains marriage, birth and death records for Cook County; and
WHEREAS, Section 25 of the Vital Records Act allows the County Clerk to collect a fee for copies of records equal to the fees collected by the Illinois Department of Public Health; and
WHEREAS, certain records of genealogical interest are available to the general public, i.e., marriage records older than 50 years, birth records older than 75 years and death records older than 20 years; and
WHEREAS, requests for genealogical documents are often based on incomplete or inaccurate information as to the names of the persons whose records are requested and the dates of the events in the records; and
WHEREAS, searches for such records involve the use of multiple indices in different formats, such as computer databases, microfilm, microfiche, computer printouts and handwritten logs; and
WHEREAS, the records themselves are stored in different formats and according to different organizing systems; and
WHEREAS, the production of each document is a manual process involving pulling a microfilm roll and making a copy, or pulling a bound volume and photocopying the document; and
WHEREAS, such records are maintained at two locations, the County Building Bureau of Vital Statistics and the County warehouse at 23rd and Rockwell; and
WHEREAS, a missing record is subjected to three searches, two by staff and one by a supervisor before the record is declared not found.
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
Section 1. The County Clerk shall charge and collect a fee of $15.00 for the first copy and $2.00 for subsequent copies of any genealogical birth, death or marriage certificate.
Section 2. When a request for a copy or copies of any genealogical birth, death or marriage certificate is accompanied by the correct registration number for the certificate requested, the County Clerk shall charge and collect a fee of $7.00 for the first copy and $2.00 for subsequent copies of any genealogical birth, death or marriage certificate.
Approved and adopted this 7th day of October 2003.
ORDINANCE
Sponsored by
THE HONORABLE JOAN PATRICIA MURPHY AND MIKE QUIGLEY
COUNTY COMMISSIONERS
VITAL RECORDS FEES FOR THE COUNTY CLERK
WHEREAS, the County Clerk of Cook County maintains marriage, birth and death records for Cook County; and
WHEREAS, the County Clerk of Cook County is charged by statute with the legal duty to provide the public with copies of vital records, and
WHEREAS, the costs of providing the initial copy of vital records has increased in recent years, while the fees charged and collected by the County Clerk have remained unchanged; and
WHEREAS, Section 25 of the Vital Records Act, 410 ILCS 525/25, allows the County Clerk to collect a fee for initial copies of records equal to the fees collected by the Illinois Department of Public Health, i.e., $15.00; and
WHEREAS, the County Clerk of neighboring Counties charge more for supplying initial copies of birth and marriage records than does the Cook County Clerk, including a fee of $12.00 per copy in McHenry and $10.00 per copy in DuPage County; and
WHEREAS, counties comparable to Cook County in size, such as Los Angeles County, California and the boroughs of New York City, charge $18.00 and $15.00, respectively, for birth records.
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
Section 1. The County Clerk shall charge and collect a fee of $10.00 for providing initial copies of birth and marriage records.
Approved and adopted this 7th day of October 2003.
ORDINANCE
Sponsored by
THE HONORABLE JOAN PATRICIA MURPHY AND MIKE QUIGLEY,
COUNTY COMMISSIONERS
EMERGENCY VITAL RECORDS FEE FOR THE COUNTY CLERK
WHEREAS, the County Clerk of Cook County maintains marriage, birth and death records for Cook County; and
WHEREAS, the County Clerk of Cook County is charged by statute with the legal duty to provide the public with copies of vitals records, and
WHEREAS, the County Clerk has put into place technology and staff to provide copies of vital records on a same-day or an overnight basis for telephone orders; and
WHEREAS, many individuals have chosen to request copies of vital records on a same-day or an overnight basis; and
WHEREAS, the demand for copies of vital records requested on a same-day or an overnight basis is so great that it requires all of the working time of a full-time employee of the Vital Records Department of the office of the County Clerk just to fulfill overnight these requests, and additional time and effort of other employees to fulfill same-day requests; and
WHEREAS, other County Clerks in Illinois charge an emergency fee, in addition to other authorized fees, to supply copies of vital records on a same-day or an overnight basis.
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
Section 1. The County Clerk shall charge and collect an emergency fee of $25.00 for providing a copy of a vital record on a same-day or an overnight basis.
Section 2. The emergency fee authorized in Section 1 hereof shall be in addition to any other fees authorized to be collected by the County Clerk for providing the requested document.
Approved and adopted this 7th day of October 2003.
ORDINANCE
Sponsored by
THE HONORABLE BOBBIE L. STEELE, COUNTY COMMISSIONER
Co-Sponsored by
THE HONORABLE JOHN H. STROGER, JR., PRESIDENT, JOHN P. DALEY,
EARLEAN COLLINS, ROBERTO MALDONADO, JERRY BUTLER,
FORREST CLAYPOOL, ELIZABETH ANN DOODY GORMAN, GREGG GOSLIN,
CARL R. HANSEN, JOSEPH MARIO MORENO, JOAN PATRICIA MURPHY,
ANTHONY J. PERAICA, MIKE QUIGLEY, PETER N. SILVESTRI, DEBORAH SIMS
AND LARRY SUFFREDIN, COUNTY COMMISSIONERS
AMENDMENT TO COOK COUNTY CONTRACT AND PURCHASING ORDINANCE
WHEREAS, Cook County is a home rule unit of local government pursuant to Article 7, Section 6a of the Illinois Constitution of 1970 with power to regulate those matters which pertain to its governmental affairs; and
WHEREAS, Cook County would like to donate surplus, obsolete or unusable medical and computer equipment and other personal property to needy entities for humanitarian reasons, specifically the treatment and control of diseases that may be spread worldwide; and
WHEREAS, an inventory of obsolete or unusable medical and computer equipment and other personal property has been generated following the opening of the John H. Stroger Hospital; and
WHEREAS, several governmental and not-for-profit entities have expressed a need for such equipment and property:
NOW, THEREFORE, BE IT ORDAINED THAT,
Section 1. In order to allow charitable donations of surplus or obsolete equipment for humanitarian reasons, Chapter 10 of the Cook County Contract and Purchasing Ordinance shall be amended, as follows:
10-18. The purchases of and contracts for supplies, materials, equipment, and contractual services and all sales of personal property, equipment or other property which has become obsolete or unusable shall be based on competitive bids, except as provided for in 10-18a. If the amount involved is estimated to exceed $25,000.00, sealed bids shall be solicited by public notice inserted at least once in a newspaper of county-wide circulation and at least five calendar days before the final date of submitting bids. Such notices shall include a general description of the commodities or contractual services to be purchased or personal property, equipment or other property to be sold and shall state where all blanks and specifications may be obtained and the time and place for opening of bids. The County Purchasing Agent may also solicit sealed bids by sending requests by mail to prospective suppliers and by posting notices on a public bulletin board in his office. Purchases, excluding professional services, having a cost of $750.00 or less may be made with “petty cash” in the open market. All purchases greater than $750.00 and less than $25,000.00 may be made in the open market without publication in a newspaper as above provided, but whenever practical shall be based on at least three competitive bids. No purchases, orders or contracts of $25,000.00 or more shall be made unless authorized by the Board of Commissioners. All sales of obsolete or unusable material, property, or equipment shall be made to the highest bidder, except as provided for in 10-18a. Whenever the Board of Standardization hereinafter provided for shall have prescribed standard specifications, bids on purchases of supplies, materials, and equipment shall be based on such standard specifications. All purchases, orders, or contracts shall be awarded to the lowest responsible bidder, taking into consideration the qualities of the articles supplied, their conformity with the specifications, their suitability to the requirements of the County and the delivery terms. In the determination of the award to the lowest responsible bidder, nothing herein shall be interpreted to preclude an award to a bidder other than the lowest actual bidder if such an award is made in furtherance of affirmative action policies adopted by the County Purchasing Agent for the promotion of nondiscriminatory hiring practices and equal employment opportunity. Provided, however, that the award of all contracts shall be responsible and reasonable. Any bid may be rejected and new bids may be solicited if the public interest is served thereby. Each bid, with the name of the bidder, shall be entered on a record, which record with the successful bid indicated thereon shall, after the award of the purchase or order or contract, be open to public inspection. A copy of all contracts shall be filed with the County Comptroller and with the County Purchasing Agent.
10-18a. Notwithstanding the provisions of 10-18, the Board of Commissioners reserve the right to designate certain unusable, surplus and/or obsolete personal property, equipment or other property (hereinafter referred to collectively as ‘assets”) for distribution as charitable donations. Assets may be designated for distribution as charitable donations, if (1) a determination has been made that the assets are not needed by any department or division of the county, (2) the assets are of a type that would provide a beneficial service in either the medical or education fields to a another entity; and (3) the recipient of the assets is a legitimate nonprofit organization, local or foreign governmental entity. The assets shall be transferred by an appropriate instrument of transfer, which shall include (1) a provision that requires the recipient to use the property in a manner that primarily promotes the implementation or improvement of medical or educational services available to the public; and (2) a provision that indicates that ownership of the assets automatically reverts to the county if the entity at any time fails to use the property in that manner. The responsibility for determining the recipient of the donation, pursuant to the above guidelines shall reside in the Office of the President of the Board of Commissioners, with approval by the Board of Commissioners.
Section 2. This amendatory ordinance shall take effect and be in force immediately after its passage.
Approved and adopted this 7th day of October 2003.